Research Foundation for Mental Hygiene, Inc.
  • 12-Apr-2019 to 30-Apr-2019 (EST)
  • Gotham- Arthur
  • NY, USA
  • $48,450-$61,581
  • Salary
  • Full Time

Full benefits package based upon percentage of full time effort.

The Research Foundation for Mental Hygiene, Inc. is seeking one (1) qualified candidate to fill the full-time position of Contract Manager in the Office of the Agency Chief Contracting Officer (ACCO) within the Department of Health and Mental Hygiene. This candidate will work as part of the ACCO's Mental Hygiene Contract Management Team.

The Office of the Agency Chief Contracting Officer is responsible for organizing and supervising the agency's contracting processes. The Office reviews and approves program requests for contracts and determines the appropriate solicitation methods. In addition, it manages vendor background clearances and liaises with the Mayor's Office of Contracts Services.


  1. Working in the Bureau of the Agency Chief Contracting Officer, the Contract Manager will be responsible for the following activities for Mental Hygiene Contract Actions:
  2. Carry out all procurement activities in full compliance with New York City procurement rules and laws, and in accordance with procedures established in the DOHMH ACCO's Office.
  3. Coordinate the development and approval of competitive procurements to ensure strict compliance with timelines and all relevant rules, regulations and practices.
  4. Prepare and manage various procurement documents related to contract award, including Pre-Solicitation Review, Recommendation for Award, Responsibility Determinations, and other documentation required by the City of New York to support the procurement process.
  5. Prepare procurement documents related to contract management actions, including contract amendments, modifications, and renewals.  
  6. As requested, coordinate the processing of purchase requisitions to ensure: use of the appropriate procurement method; accuracy and clarity; that all required documents and justifications are provided for the procurement record.
  7. As requested, assist with the preparation and submission of contracts to the NYC Comptroller for registration. This includes inputting all contact and budget data in FMS, preparing the Advice of Award, and submitting contract packages via APT and/or hardcopy as appropriate. Assist with internal file management (both hard-copy and digital) related to contract and procurement files; ensure that the agency complies with relevant retention rules.
  8. Communicate with vendors to request required procurement documents, review submitted documents for completion and compliance with procurement rules, and ensure that documents are appropriately routed.
  9. Coordinate and collaborate with internal and external stakeholders at all levels as necessary in the successful coordination of the procurement process.
  10. Utilize Agency and Citywide systems in the processing and approval of procurement actions and contract awards. These include APT, PassPort, and FMS.
  11. Effectively manage and identify solutions to challenges. Identify ways to improve to improve internal work methods, processes and template documents.
  12. As required, coordinate and keep track actions related to the procurement process, such as City Record postings, Local Law 63, Local Law 1, Local Law 34, subcontracting, and others.

Work on special projects related to procurement as necessary.

Required Skills:

  1. A Baccalaureate degree from an accredited college or university and 6 months of satisfactory full-time professional, technical, or administrative experience in one or more of the following fields: program evaluation, contract negotiation/management, fiscal/financial management, or project management; or
  2. A four-year high school diploma or its educational equivalent and four years of full-time satisfactory professional, technical, or administrative experience in one or more of the following fields: program evaluation, contract negotiation/management, fiscal/financial management, or project management; or
  3. Education and/or experience equivalent to "1" or "2" above.
  4. Knowledge of the Procurement Policy Board (PPB) Rules and the NYC Charter as it relates to the oversight approval process.
  5. Working experience with APT, FMS, and Vendex systems.
  6. Ability to adapt to a fast-paced work environment and changing needs and priorities.
  7. Strong organizational skills.
  8. Excellent written, oral and interpersonal skills.

Location:             42-09 28th Street, Long Island City, NY 11101  

Salary:                 Commensurate with experience

To Apply: Submit a resume and cover letter by April 30th, 2019 on our website at Only applications submitted through our website will be considered.


The Research Foundation is a private not-for-profit corporation and is not an agency or instrumentality of the State of New York. Employees of the Research Foundation are not State employees, do not participate in any State retirement system, and do not receive State fringe benefits. Excellent Benefits Package. Employer/Minority/Women/Disabled/Veteran Employer. VEVRAA 41 CFR 60-300.5(a) compliant.

Research Foundation for Mental Hygiene, Inc.
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